Events Coordinator

MFTransparency currently seeks a full-time Event Coordinator to organize an important event in Kenya. The Coordinator will report to the Vice President for Global Programs and will be responsible for logistics, event management and other related duties. We are looking for an extremely organized, motivated individual with excellent communication and interpersonal skills, capable of managing multiple duties. The individual will be expected to work independently from a home office, and to interact with team members in both the US and in other countries. The location of the position is flexible.
Tasks/Responsibilities:
Event Coordination:
• Responsible for organizing event venue, vendor contracts, participant accommodation and transportation, and other logistical components of main event.
• Liaises with MFTransparency team, event Steering Committee, and other partners on the development of media, marketing materials, announcements, photo opportunities and speech writing.
• Responds to enquiries from the public about events, including assisting with media requests.
• Monitors event registration and manages guest participation in database tracking system
• Manages event sponsorship and sponsor relationships
• Supports the development of event materials and resources, in collaboration with the MFTransparency team and event Steering Committee.
• Point-person during event for all logistics and event management issues.
o Coordinates guest lists, food service arrangements, menu planning, decorative and table set up, nametags and staffing
• Coordinates the development of event follow-up materials and communications.
• Creates, prepares, and distributes meeting minutes and supporting documents.


Qualifications:

• At least 3 - 5 years relevant experience in event planning, logistics management and organizational administration.
• Experience working in Kenya is a bonus.
• Strong organizational skills and demonstrated ability to work well independently on several projects concurrently.
• Project Management, organizational and prioritizing skills; problem solving and organizational skills; attention to detail is imperative.
• Proven track record in developing and implementing promotion plans.
• Experience in planning and implementing events including expertise in attracting sponsorships.
• Ability to take the initiative to get tasks done on deadline.
• Excellent written and oral interpersonal communication with marketing and communications skills; media relations experience is an asset.
• Able to communicate effectively with remotely-based staff.
• Proficiency with Microsoft Office applications (especially Outlook, PowerPoint, Excel and Word).
• Experience with iGoogle applications (especially Google Calendar) and Skype preferred.
• Experience with virtual filing systems, such as Dropbox, preferred.

To Apply:

Please send detailed resume and a cover letter explaining your interest in working for MFTransparency to Alexandra Fiorillo, Vice President for Global Programs . Only qualified applicants will be contacted for an interview and will be contacted on a rolling basis. Deadline for applications is June 30, 2011.


email: alex@mftransparency.org